The Scanner/Record Retention Clerk is an entry-level operational support role primarily responsible for sorting, classifying, and scanning paper documents to create accurate digital copies for record retention, ensuring efficient and precise document management.
Essential Duties and Responsibilities
- Performs adjustments to ensure high-quality scans and conducts thorough quality checks to verify the accuracy and completeness of document uploads.
- Reviews PDFs for clarity, legibility, and completeness, ensuring proper attachment to corresponding files.
- Organizes scanned documents across local, network, and cloud storage systems with precision.
- Provides regular updates on scanning progress and communicates any questions or concerns to supervisory staff.
- Executes additional clerical tasks, including scanning, photocopying, mailing, faxing, mail sorting, filing, and document delivery, as needed.
- Offers administrative support to managers, supervisors, and other staff as required.
Skills, Knowledge, and Abilities
- Proficient in Microsoft Word, Excel, Outlook, and familiar with Nitro PDF.
- Strong communication skills, demonstrating a positive and professional demeanor when interacting with diverse individuals.
- Capable of performing detail-oriented tasks with minimal supervision.
- Proven ability to work effectively under pressure and adapt to changing priorities.
- Skilled in managing multiple competing tasks with efficiency and accuracy.
- Knowledgeable in database management and standard office software applications.
- Exceptional organizational and time management skills.
- Superior proofreading abilities to ensure accuracy and quality.
Experience and Education
- Minimum of 1 year of experience in clerical or administrative roles involving document management or data entry
- Demonstrated proficiency in operating scanning equipment and managing digital files.
- Proven ability to handle detail-oriented tasks with accuracy under minimal supervision.
- High school diploma or GED required.
Physical Requirements
- Must be able to sit for extended periods while working at a computer.
- Requires sufficient manual dexterity for typing and computer-related tasks.
- Needs adequate visual acuity to view and interpret reports and navigate computer systems
- Occasionally involves bending, reaching, climbing a step stool, and lifting.
Environmental Working Conditions
Frequent exposure to and utilization of computers.
Benefits Package
We offer a comprehensive benefits package, including medical, dental, life insurance, paid vacation, and paid sick days, starting 60 days after employment. Additionally, we provide a company-matched 401 (k) after one year of employment. We also offer paid training, monthly bonuses, and employee perk opportunities.
To Apply
Please email a cover letter and resume to: recruiting@omnitaxhelp.com
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